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COPS & LAWYERS: Concerns on Public Bodies Legal Fees spending as figures reveal Scottish Police Authority fork out over £1m in legal fees, Police Scotland spend at least £1.3 million on external lawyers

Millions from Police budget ends up funding lawyers. SCOTLAND’S single national Police service – Police Scotland is spending millions of pounds of public cash on external law firms, advocates & QCs over and above the significant costs of it’s own in-house legal teams.

The single national Police service for Scotland has admitted paying at least £1,316,819 to external solicitors, QCs, advocates and the courts over a three year period – over and above costs for in-house legal teams.

The largest beneficiaries of public cash from Police Scotland are Clyde & Co (formerly Simpson & Marwick) who were paid £361,801.91.

However, while that firm was still Simpson & Marwick prior to its merger with Clyde & Co, they earned £284,914.15, giving total earnings since January 2014, of £646,716.06.

Other big-earning firms from Police Scotland’s public cash splurge on major law firms were Morton Fraser (£278,069.60) and Ledingham Chalmers (£103,906.08).

However, the figures – released in response to a Freedom of Information request – Police Scotland & SPA Fees to external lawyers, law firms & QCs 2014 to 2017 – are now subject to scrutiny – after journalists questioned the Police as to why over half a million pounds paid by the Police to a law firm named in a £400m collapsed Hedge Fund scandal and a suspended judge were excluded from the figures handed over by Police well out of timescales tolerated by the Scottish Information Commissioner.

It was reported by the Scottish Sun in March 2016, a sum of £187K was paid to lawyer Peter Watson – a sheriff who has been suspended from the judicial bench for well over two years, and a further £364,830 was paid to Levy and Mcrae – the Glasgow based law firm named in a £28m writ in connection with the collapse of the Heather Capital hedge fund, run by Gregory King who is subject to a Crown Office probe now in it’s fourth year.

Police Scotland also disclosed at least £52,014 has been paid to in respect of Opinions of Counsel and Senior Counsel instructed by in-house Legal Services directly and at least £32,378 has been paid to the Scottish Court Service since January 2014 by in-house Legal Services directly.

Police Scotland also disclosed the names of law firms and Advocates Chambers who have received legal fees.

And, today, it has emerged in an additional, three months late FOI disclosure – the controversial Scottish Police Authority (SPA) has admitted to spending millions more on legal fees for it’s own use, with at least £623K spent on external law firms and £435K on it’s own in-house legal teams.

SPA Legal Costs (in-house and Third Party) From Jan 2014 to June 2017 saw the following public cash spends on third party legal costs: £154,449 (2013/14) £104,570 (2014/15) £175,785 (2015/16) £167,667 (2016/17) and £20,543 spent already in this financial year which runs to 2018 making a total of £623,012 on third party legal costs.

Costs for the SPA’s own in-house legal team has now reached £434,512 in just three years.

However, unlike Police Scotland, the secretive Scottish Police Authority refused to identify the names of law firms & counsel involved in it’s £1million plus legal expenses bill.

The SPA’s refusal to identify legal firms via FOI legislation has now been submitted for review, and possible investigation by the Scottish Information Commissioner, after weeks of deliberate delays by the SPA in disclosing the legal costs.

Additionally, questions are also being raised with the Scottish Information Commissioner on Police Scotland’s attitude towards Freedom of Information timescales after weeks of deliberate delays in the force’s handling of FOI requests.

The breakdown of the total figure for solicitors’ fees by solicitor from 2014 – 2017 as paid by Police Scotland are as follows:

AC White £396; Allan Black & McCaskie £300; Allcourt Solicitors £462; Balfour & Manson £1236.3; Blackadder & McMonagle £342; Brazenall & Orr £168; Carruthers Curdie Sturrock & Co. £324; Clyde & Co.(Simpson & Marwick) £361801.91; Cockburns  £54; Corrigal Black £306; Criggies £42; Douglas Gilmour & Son £36; DWF £134.8; Gray & Gray £60; George Mathers & Co £600; Grigor & Young £1920; Hamish L Melrose £540; Hunter & Robertson Solicitors £1872; John Henderson & Sons £2232; Leddingham Chalmers £103906.08; Linda George Family Law £984; MacIntosh Humble £174; Mackie Thomson £96; Mackintosh Wylie £48; Macnabs Solicitors £312; Malcolm & Hutchison £132; Mathie McCluskey £78; McCluskey Browne £2032; McCusker McElroy & Gallanagh £30; McIntyre & Co £258; McLellan Adam Davis £54; MacDonald McIver & Co £353.1; Morton Fraser £278069.6; Patten Prentice £96; Rankin & Aitken £42; Reid Cooper £15901.92 ;Russel & Aitken £60; Russell, Gibson McCaffrey £4084.8; Simpson and Marwick £284914.15; Stewart Balfour £48; Thorntons £3760.16; W & AS Bruce £60 TOTAL: £1,068,320.82

The sum paid to advocates broken down by chamber and year are as follows:-

Chambers fees from 2014 – 2017: 5 Essex court £16620; Ampersand £84000; Arnot Manderson £12840; Axiom  £8640;  Black  £6600; Compass £20334; Terra Firma £3780 TOTAL: £152,814

The National newspaper reports on the Police spend on external law firms, here:

Police Scotland ‘spends £1k a day to fight legal battles’

Martin Hannan Journalist 13th August

Police Scotland’s legal costs were exposed after FoI requests

DESPITE having its own legal team, Police Scotland has spent more than £1000 per day on external legal lawyers and court costs since January, 2014.

In the three years and six months to June of this year, Police Scotland paid out £1,316,819 to external solicitors, QCs, advocates and the courts, according to figures released under Freedom of Information (FoI) rules.

Peter Cherbi, the legal issues campaigner and blogger who made the FoI requests, has criticised the force after it refused to answer The National’s questions on the issue, directing us to use FoI questions.

Cherbi said: “There are firms on the FoI list provided by Police Scotland who specialise in legal issues relating to defence of damages claims and other similar legal issues, yet at this time the force appears unwilling to cough up the real reasons for running to lawyers at all hours of the day.”

More than 950 fee notes were issued to Police Scotland by law firms and individual solicitors, with £32,378 paid directly to the Scottish Courts Service for costs incurred in numerous actions.

More than 40 law practices across Scotland were paid for work, some of which is believed to have been connected to the many police property disposals which have taken place over the past few years since the national force was created in 2013. Other firms were paid for expertise in various personnel and legally complex matters, and QCs, solicitor and advocates all represented the force in court, including cases at the Court of Session.

In all, solicitors received £1,068,320 in that time. The National can reveal that the biggest earners from police work were Clyde & Co (formerly Simpson & Marwick) who were paid £361,801.91 for their involvement in such high-profile cases as former Assistant Chief Constable John Mauger’s failed action for judicial review of a decision by then Chief Constable Sir Stephen House – Maria Maguire QC acted for the force in that case.

While that firm was still Simpson & Marwick prior to its merger with Clyde & Co, they earned £284,914.15, giving total earnings since January 2014, of £646,716.06.

Other big-earning firms were Morton Fraser (£278,069.60) and Ledingham Chalmers (£103,906.08). By contrast, Renfrewshire law firm McCusker, McElroy and Gallanagh were paid just £30.

The total sum paid to advocates and QCs was £152,814 – in its response to the FoI request, Police Scotland explained: “These figures relates to instances where advocates have been instructed directly by Legal Services.”

The force’s response added: “I regret to inform you that I am unable to provide you with the figure in respect of fees charged on occasions where Counsel and/or Senior Counsel have been instructed by external solicitors acting for the Chief Constable as it would prove too costly to do so within the context of the fee regulations.”

The response did state, “951 fee notes have been rendered by external solicitors since January 2014”.

The National asked the Scottish Police Authority (SPA) which is supposed to superintend the national force if it was aware of the extent of usage of lawyers outside the legal services section of Police Scotland. We also asked if Police Scotland had to pay the legal costs of anybody taking out a court action against the force, and why do many solicitors firms were used?

We also asked what is the annual budget for the legal services section and asked both Police Scotland and the SPA to say if any of the costs were for defending Police Scotland personnel accused of crimes, or if any external cost was incurred in defending Police Scotland personnel in civil cases. The reply we received was “you would have to submit an FOI request in relation to these questions”.

Peter Cherbi commented: “While chief constables and senior officers have been talking up their lack of resources and funding in public, Police Scotland have been keeping law firms afloat with huge public spends of funds better spent on front line policing.

“The force’s overuse of law firms for legal action and other legal services must be opened for public inspection on a case-by-case basis. What are Police Scotland spending all this money on lawyers, and why? What are the processes employed by Police Scotland for using legal services? A key question given they have their own in-house lawyers.

“The public have a right to know and the Scottish Parliament should be looking to raise questions on this issue, which would make for some interesting exchanges before the Scottish Parliament’s Justice sub committee on Policing.

“This addiction to lawyers and exorbitant legal fees by Police Scotland and other public bodies must be brought to a halt as the operational budgets for policing and any public service are not meant to act as unaccountable public subsidies for the legal profession.”

Previous articles on the Scottish Police Authority can be found here: Scottish Police Authority – Poor governance, private meetings & lack of accountability at Police regulator

 

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APPROVED BY M’LORD: Former Police Chief & Legal Complaints board member receives approval from Lord Carloway to fill ‘window dressing’ Judicial Complaints Reviewer post

Ex top cop & SLCC Board member is new Judicial Investigator. A FORMER Deputy Chief Constable of Tayside Police who served as Convener of the Standards Commission for Scotland and was a board member of a tainted legal complaints quango – has been approved by Scotland’s top judge to investigate judges and serve as Scotland’s third Judicial Complaints Reviewer (JCR).

Ian Gordon, who also formerly served as a board member of the pro-lawyer Scottish Legal Complaints Commission (SLCC) and is currently Acting Commissioner with the Northern Ireland Public Service Ombudsman Office – will now serve as Judicial Complaints Reviewer from 1 September 2017 to 31 August 2020.

Ian Gordon’s appointment as JCR, which is required to be approved by Scotland’s top judge – currently Lord Carloway – was announced by Justice Secretary Michael Matheson yesterday, Monday 14 August.

However, MSPs from across the political spectrum have called for the judicial watchdog to be given new powers and a review of the role undertaken by the Scottish Government amid controversy over the lack of powers to the JCR.

Moi Ali – Scotland’s first Judicial Complaints Reviewer branded the JCR role as “window dressing” in evidence to MSPs at Holyrood during September 2013 – featured in a report here: As Scotland’s top judge battles on against transparency, Judicial Complaints Reviewer tells MSPs judges should register their interests like others in public life

Moi Ali continually called for extra powers until she quit the role in 2014 amid lack of cooperation from the judiciary & Scottish Government.

Gordon’s appointment as Judicial Complaints Reviewer comes after both his predecessors complained the SNP Government starved the post of resources.

Last week, the Sunday Herald published a further report on the controversy around the office of Judicial Complaints Reviewer, revealing current Gillian Thompson has published further concerns on the relevance and efficacy of the job.

Gillian Thompson said her contracted hours of just three days a month “inevitably” led to delays, “inconvenience for complainants” and ultimately “a poor service”.

She said she doubted public expectations were being met, complained her access to investigation files was limited, and urged ministers to “review the relevance of the role”.

Gillian Thompson published two annual reports on her work as JCR, last week – which contain no case histories after the Scottish Government suggested such references be excluded in published reports.

Several weeks ago Thompson was caught in a controversy where documents released by the Scottish Government revealed she had accused her predecessor of being the source of media interest in the lack of published annual reports by the JCR.

The accusations turned out to be false, and the Scottish Government ordered journalists to destroy the initial release of documents, which was swapped for another version by Stuart Lewis, a Senior Media Manager for the Scottish Government’s Justice & Education hub. Lewis refused to identify who took the decision to order destruction of the FOI documents.

Further concerns have been raised after the Scottish Information Commissioner dodged calls to look into the case, after journalists called for a re-examination of how exemptions are used by the Scottish Government where Thompson’s written accusations were then censored under the guise of ‘protecting free and frank discussions between officials’.

A full report and publication of the FOI documents on the controversy around Thompson and the Scottish Government’s FOI release can be found here: Scottish Government request destruction of FOI papers – Files reveal Ministers silence on judicial complaints & civil servants attempts to exclude case histories from Judicial Investigator’s annual reports

Ms Thompson’s predecessor Moi Ali also complained a lack of funds and support had made the role of Judicial Complaints Reviewer “enormously frustrating and difficult”.

Today, it has been reported LibDem MSP Liam McArthur has urged Mr Matheson to review the post of JCR.

In a letter to the Justice Secretary, Mr McArthur said: “The only two holders of the post have both provided blistering accounts of their experiences. In appointing the third JCR the Scottish Government cannot ignore the criticisms of his predecessors and the serious questions that surround the credibility of this office. It is clear that the current system is not working.”

Tory MSP Liam Kerr said: “Given the criticism levelled at the Scottish Government by the former reviewer, it appears her successor has quite a job on his hands.

“If this role is to be a success, ministers have to provide the resources and support necessary. We can’t afford for this to be yet another wasted 12 months.”

Labour MSP Claire Baker added: “It is clear that the new JCR needs far greater support.

“For the SNP to simply announce a new JCR but fail to address any of the serious structural shortcomings in the role is simply unacceptable.

“The Scottish Government cannot hide from their responsibility. They must fully fund and resource the new JCR so that he can carry out his role in the best interests of the public.”

However the biography issued by the Scottish Government on Mr Gordon contains no references to his time as one of the first intake of Board members at the discredited Scottish Legal Complaints Commission.

The SLCC was recently branded as a “toothless waste of time” by former Cabinet Secretary Alex Neil MSP (SNP Airdrie and Shotts) after the legal services regulator failed to act in a high profile case involving a senior QC caught up in a cash payments scandal.

The team responsible for setting up the Scottish Legal Complaints Commission and it’s board members in 2008 was led by Angela McArthur, Chief Executive of the Parole Board since December 2009

During Mr Gordon’s time on the board of the Scottish Legal Complaints Commission, the pro-lawyer regulator lurched from controversy to scandal, where media reports revealed board members infighting over dealing with members of the public, campaign groups, and drunken exchanges between board members & senior SLCC staff.

Ministerial Announcement of new Judicial Complaints Reviewer: Judicial Complaints Reviewer appointed

Cabinet Secretary for Justice Michael Matheson has announced the appointment of the third Judicial Complaints Reviewer.

Ian Gordon is a retired Deputy Chief Constable of Tayside Police. He is currently an Acting Commissioner with the Northern Ireland Public Service Ombudsman Office.

He was seconded to HM Inspectorate of Constabulary and was the lead police officer on the annual statutory inspection of five UK police forces, and was a member of the UK Police Professional Standards Group. He has conducted criminal, conduct and complaints investigations in the UK and undertaken enquires abroad on behalf of the Foreign Office.

Mr Gordon was also a Convener for the Standards Commission between 2010 and 2017 and contributed to a focused improvement to awareness of the codes of Conduct by elected members and Boards of Public Bodies.

This appointment was established by the Judiciary and Courts (Scotland) Act 2008 to review, when asked, the handling of a complaints investigation into members of the judiciary, to ensure that it has been dealt with in accordance with The Complaints About the Judiciary (Scotland) Rules 2016. The Reviewer has no powers to consider the merits of any complaint or the disposal of the complaint.

The appointment will be for a period of three years from 1 September 2017 to 31 August 2020, and will be paid a daily fee of £217. The appointment has been made with the approval of the Lord President.

All appointments are made on merit and political activity plays no part in the selection process.

FROM EX-COP TO JUDGING JUDGES – BIOGRAPHY IAN GORDON:

Ian Gordon is listed as Chair on the website of the Ericht Trust and is an active director of the Ericht Trust which is also registered as a company limited by guarantee, managed by a Board of Trustees who are elected at an Annual General Meeting, and a Company Secretary.

The Ericht Trust has since reported in March 2017 to be in the process of changing it’s name to the Erich Trust.

The Ericht Trust describes itself as a ‘not for profit’ charitable organisation, which focuses on community development and regeneration in line with Scottish Government policies on community empowerment. It is a member of Development Trusts Association Scotland (DTAS). DTAS provides support to its members and a link into a network of the many comparable Trusts working for the benefit of their communities across Scotland. Being part of this bigger family gives strength to the organisation when voicing opinion or seeking support from Government and Local Authorities.

The object of the Trust is to stimulate a range of community projects which will benefit residents and businesses and draw visitors to this area.

A register of interests posted by the Scottish Legal Complaints Commission also listed Mr Gordon as a director of Quarere Ltd.

Quaere Limited was set up on 20 Dec 2006 has its registered office in Perthshire. Its current status is listed as “Dissolved”. The company’s first directors were Marion Therese Gordon, Ian Alexander Gordon. Quaere Limited has no subsidiaries.

The company was listed under the headings of SIC 2003:7414 — Business And Management Consultancy Activities & SIC 2007: 70229 — Management Consultancy Activities (Other Than Financial Management)

Last annual accounts of Quarere Ltd were filed in 2009.

Other interests listed in Mr Gordon’s register of interests from his time at the Scottish Legal Complaints Commission include:

• Associate Professor in Policing for Charles Sturt University (Australia).
• Formerly Chair of the Association of Chief Police Officers in Scotland (ACPOS) Professional Standards Business Area.
• Vice-Chair of ACPOS General Policing Business Area.

Previous articles on the Judicial Complaints Reviewer and complaints against Scotland’s judiciary can be found here: Judicial Complaints Reviewer – Reviewing complaints against Scotland’s judiciary

 

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RECUSALS JUST GOT REAL: Judicial Office concedes to reforms for Judicial Recusals Register, full case details where judges stand down from court hearings to be entered after media & FOI probe success

Spotlight on Judiciary brings success on Recusals. SCOTLAND’S top Judge – Lord President Lord Carloway – has conceded to calls to publish full details of cases in the Register of Judicial Recusals – a publicly available register which records  instances where judges step aside in cases due to conflicts of interest.

The improvements to the register of recusals, agreed after lengthy exchanges between the Head of Governance of the Judiciary of Scotland & journalists – acknowledge the woeful lack of detail previously entered on cases, where little was given away about the case subject, litigants, points of law involved or even whether judges had refused to recuse themselves after being asked to do so.

Soon, members of the public, court users and legal representatives will be able to find out much more about why judges have stood aside in cases, the identity (where appropriate) of legal cases, litigants, case reference numbers and legal representatives – which all appear in court opinions published online by the Scottish Courts & Tribunals Service (SCTS).

The move has come about after Lord Caloway was quizzed on Judicial Recusals at a recent meeting of the Scottish Parliament’s Public Petitions Committee – where it became clear recusals of judges which had occurred, were not included on the register for reasons not well explained by Lord Carloway in his responses to former Cabinet Secretary Alex Neil MSP.

Now the register is to be corrected, and all the extra information now agreed to be entered by the Judicial Office will also be backdated to the date the recusals register came into being, in April 2014 – when Lord Brian Gill created the register of recusals in response to the Scottish Parliament’s ongoing consideration of Petition PE1458: Register of Interests for members of Scotland’s judiciary.

The further publication of information revealing the identities of solicitors & law firms bold enough to challenge the judiciary and raise motions for recusals could also significantly benefit members of the public in access to justice issues, enabling clients to select a lawyer who isn’t afraid to raise questions on the appropriateness of a judge to hear a case if there are conflicts of interest which must be raised as matters for recusal.

The extra concessions from the Judicial Office – which go further than Lord Carloway indicated during his meeting with MSPs, come after journalists pursued a Freedom of Information request seeking all information contained in forms submitted in motions from legal teams & litigants for judges to step aside in court hearings.

Initially, the Judicial Office claimed it held no information on recusals other than a form for collecting information on recusals, a blank copy which was provided to journalists, who then sought a review of the refusal to release further information.

Then, writing in response to a request for a review of the Judicial Office’s earlier decision to refuse release of detail on recusals, Mr Steven D’Arcy Head of Strategy & Governance said: “Following the Lord President’s letter to the Petitions Committee, the Register of Recusals will be extended to cover instances when a judge has recused them self and when he or she has declined to do so – a copy of the this letter can be found here. The Judicial Office for Scotland has amended the guidance for SCTS staff and a copy is attached to this letter.”

The Judicial Office does hold copies of submitted recusal forms. However, when a form is submitted the information of the recusal is placed on our website. Therefore this is exempt information as you can reasonably obtain it other than by requesting it (section 25(1) of the Freedom of Information (Scotland) Act 2002)).”

The form now issued by the Judicial Office for Scotland to collect recusal data lists the following information and terms:

Intimation of a Decision of Declinature (Recusal)

Declinature of jurisdiction, also referred to as recusal, refers to the act of a judicial office holder abstaining from participation in legal proceedings due to a conflict of interest or when his or her impartiality might reasonably be impugned.

The attached form  should be completed by clerks of court in the event of a formal motion for recusal being granted or refused in open court and accordingly recorded in an appropriate interlocutor.

The return should only be completed for recusals involving a senator, temporary judge, sheriff principal, sheriff or summary sheriff (this includes fee-paid members of the judiciary). It should not be completed when there has only been an informal administrative decision not to sit in a particular case.

The returns should be completed electronically and emailed to the Judicial Office for Scotland.

This information is being collated on behalf of the Lord President and this requirement should be completed accurately and timeously. Local records should be noted once the return has been submitted.

If you have any questions please contact the Judicial Office for Scotland.

The form of Intimation of a Decision of Declinature of Jurisdiction (Recusal) seeks, and records COURT (Location), DATE, NAME OF JUDGE, CASE NAME & REF, ACTION TYPE, MOTION (please select), GRANTED/REFUSED, REASON (please provide specific reasons), CLERK OF COURT, CONTACT DETAILS.

However, on analysing the form provided by the Judicial Office, it was plain there was a significant amount of information gathered by the form which was still to remain unpublished.

A series of discussions then took place between the Head of Governance at the Judicial Office & journalists pursuing the release of recusal information, which ultimately concluded in an agreement to publish all the information where appropriate.

Journalists asked: Just to confirm this information to be published will go right back to the first recusals in 2014 contained in the register of recusal archive?”

Mr D’Arcy responded: “…if it was 2014 then the answer is Yes. All case names/references that we can publish will be added to the list of recusal information on our website.”

A recent investigation by Diary of Injustice revealed instances where senior Court of Session judges have stood aside from cases were not entered into the register of recusals, for up to a year later, and then only after DOI journalists had queried the Judicial Office over the cases.

A full report on investigations into judicial recusals can be found here: Doubts over credibility of register of judges’ recusals – as Judicial Office admit court clerks failed to add details of senior judges recusals – then silently altered records a year later

During enquiries into failures to record recusals, Elizabeth Cutting, Head of Communications of the Judicial Office stood down from her post, leaving acting head Baktosch Gillan to reply to queries on why a recusal relating to Lord Bracadale had been concealed from the register of recusals for up to a year.

Responses from the Judicial Office claimed there had been a “clerical error”, a claim echoed by Lord Carloway during his attendance at the Petitions Committee where the top judge was widely criticised for his attempts to thwart increases in judicial transparency with the creation of a register of interests for Scotland’s judiciary.

The National reported on the developments to publish full details on judicial recusals in Scotland, here:

More details to be shared about judges recusing themselves from cases

Bridget Morris Journalist 31 July 2017 The National

THE register which shows when judges have stood aside from court cases because of a probable or perceived conflict of interest is to be extended and give more details to the public.

Since the Register of Recusals – the legal term for stepping aside from a case – was started by the Judicial Office for Scotland in 2014, the public has been able to read about the location of the recusal, the reason why sheriff or judges recused themselves and the name of those sheriffs and judges, but not the name of the cases or their reference numbers.

Now, after a Freedom of Information request by the legal blogger and campaigner Peter Cherbi, full details of the cases including names and reference numbers will be added to the Register of Recusals.

The Judicial Office has decided to backdate the information to the start of the register three years ago, though sensitive matters such as child protection cases will not be included in the extended release of details.

The decision, which is understood to have been made or sanctioned by Scotland’s most senior judge, Lord Carloway, the Lord President, will make accessing information on recusals much easier.

Cherbi said: “With the latest concessions offered by the Judicial Office on releasing all information with regard to recusals, this is a tacit acceptance that the content of the recusals register created by Lord Gill in early 2014 has been woefully lacking in critical detail, and has by the very lack of detail led to a register which has omitted key recusals for reasons not well explained by Lord Carloway.

“The release of case references, identities of litigants if appropriate and also, I urge, the identities of legal teams acting in such cases where recusals have been sought, gained or refused could have assisted court users and legal representatives in making a more accurate assessment of how to progress cases before judges who may have conflicts of interest which, as we have seen from recent reports do occur.”

Previous article on Judicial Recusals can be found here:  Judicial Recusals in Scotland – Cases where judges have stood down over conflicts of interest

 

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READ THE SHRED: Scottish Government request destruction of FOI papers – Files reveal Ministers silence on judicial complaints & civil servants attempts to exclude case histories from Judicial Investigator’s annual reports

No JCR annual reports in 3 years. FILES RELEASED by the Scottish Government reveal Scotland’s Judicial Complaints Reviewer (JCR) took an undisclosed decision in 2016 not to publish annual reports on complaints about alleged judicial misconduct, while civil servants agreed further annual reports could be watered down.

The documents – obtained under the Freedom of Information act reveal a three year silence on annual reporting of complaints about the judiciary by Gillian Thompson OBE, who currently serves as Scotland’s Judicial Complaints Reviewer until August 31 2017.

Emails from the Scottish Government to the JCR also reveal a civil servant in the Justice Department told Ms Thompson she could water down the length of reports on her work, and did not need to include examples of cases – which had been a hallmark of previous annual reports published by Scotland’s first JCR – Moi Ali.

And, key passages of the documents provoked a storm in the media after now redacted paragraphs revealed Ms Thompson had wrongly claimed her predecessor was the source of media articles in relation to the role of the JCR – when in fact the articles reporting on a lack of annual reports from the Judicial Complaints Reviewer had been down to good journalism.

Upon the material being reported to the Scottish Government as unsuitable for publication, on the grounds there was a clear breach of Freedom of Information legislation relating to publication of comments of third parties and material likely to inhibit free & frank discussion between officials, the Scottish Government’s media team took over the handling of the matter, and demanded the documents already released to journalists be destroyed.

Stuart Lewis, Senior Media Manager for the Scottish Government’s Justice & Education hub provided an unsigned letter stating: You also brought to our attention the remarks made on page 28 of the pdf document. These remarks were made by a third party and do not reflect or represent the views of the Scottish Government. On reflection, those remarks should also have been considered to be personal data.

This was an oversight which we take seriously. We will circulate guidance across the Justice Directorate for use in responding to future FOI requests and specifically about redaction of personal information including personal data.

In the circumstances, we would ask you not to circulate this information any further and ask that you confirm that you have deleted/destroyed the information. We have included a redacted copy of the information for publication which excludes this personal data.

We are very grateful to you for drawing this matter to our attention and for giving us the opportunity to address it before you publish our response.

The initial release of documents from the Scottish Government were subsequently destroyed. However, what became clear from the release of information was that exemptions of disclosure which supposedly protect “free and frank discussions” between civil servants are being used to conceal potentially defamatory statements & conjecture between public servants unhappy about attention from the media on public interest issues.

The files, since released in a second cleaned up version by the Scottish Government, also reveal major changes appear to have been planned for the way in which JCR annual reports were to be published, after an email from an unidentified Scottish Government civil servant informed Gillian Thompson there was no need to refer to actual cases in her annual report.

An excerpt from an email, dated 8 September 2015 reads: “We look forward to receiving your Annual Report in due course and agree that there is no need for this to be a lengthy document, nor to include examples of cases.”

An excerpt from a letter, dated 3 October 2016 reveals the decision taken by Ms Thompson against publishing annual reports – despite a Ministerial direction obtained by Ms Thompson’s predecessor to ensure the public found out about the work of the Judicial Complaints Reviewer.

An extract from a letter from Gillian Thompson to Neil Rennick, Director of the Scottish Government’s Justice Department reads: From the beginning of my tenure I have prioritised the reviews requested by those who believe that their complaint has not been handled by the Judicial Office for Scotland in line with the relevant Rules. It took me well into 2015 to clear the backlog I inherited and the reviews that came to me in the first 6 months.

My view is that the role of the JCR is to provide the service available within the narrowly drawn legislation as efficiently and effectively as possible given the constraints, including the time constraints.

I have always viewed the preparation of a report on activity and effort as second order. My contract refers to a responsibility to “as directed by Scottish Ministers to prepare and publish reports on investigations”. The wording implies that a direction will be given and does not specify what should be reported or when.

I confess that whilst I have accepted that what is meant is to follow Moi Ali’s example I have not attached the same level of importance to providing a report as she did. [REDACTED]

I have not produced a report for 2015 or 2016. The interest also suggests that producing one report followed closely by another will mean that I will have to divert available time to handling the fallout after each rather than undertaking reviews

Early in October I said that I would put aside casework and concentrate on drafting reports. As of this letter I have 7 reviews outstanding and there may be more once I go to VQ tomorrow. I think that for me to feel that I am providing the level of service that complainants are entitled to expect I have to revert to case handling.

I have decided, therefore, that I will conflate the reports and produce an end of term/tenure report in August 2017.

This decision was not announced in public, or on the Judicial Complaints Reviewer’s website.

A further scrutiny of the FOI released documentation also reveals attempts at ‘information management’ in response to enquiries on the role of the JCR, where civil servants suggest Gillian Thompson take the same line as Scottish Government in response to an MSP’s enquiry.

A redacted email from a civil servant in the Scottish Government’s Justice Department to Gillian Thompson reads: “The line that we intend to take in the response to the MSP enquiry is that certain arrangements were set up for the previous JCR. However, these have been comprehensively reviewed and we are in the process of changing over to more secure arrangements – having been maintained on a transitional basis as you inherited the office to maintain continuity. Could we take this line with [redacted] and you could respond from your SCOTS account to avoid any further Gmail related criticism? You might say that you can’t currently gain access to the correspondence on the old Gmail account as it’s in the process of being changed over.”

An issue which does stand out from much of the discussions between Gillian Thompson and the Scottish Government, is the lack of any communication with two Lord Presidents, Lord Gill, and his successor Lord Carloway on the subject of the missing JCR annual reports.

Not one document or communication from an anxious Lord President or Judicial Office exists in the FOI release, provoking questions why the judiciary were keen not to enquire as to why no annual reports were being produced by the Judicial Complaints Reviewer for the past three years.

As things currently stand, the only annual reports from the Judicial Complaints Reviewer which currently exist are those written by Moi Ali, Scotland’s first JCR.

Diary of Injustice has previously published the JCR annual reports authored by Moi Ali, here: Judicial Complaints Reviewer Scotland Annual Report 2011-2012, Judicial Complaints Reviewer Scotland Annual Report 2012-2013 and Judicial Complaints Reviewer Scotland Annual Report 2013-2014

The Sunday Herald reported on the release of documentation and the Scottish Government’s request files be destroyed, here:

Cover-up row after government asks writer to destroy watchdog letter released under FOI

Paul Hutcheon Investigations Editor 9 July 2017

THE Scottish Government is at the centre of a cover up row after asking a journalist to destroy a document released under freedom of information laws.

Civil servants provided a letter showing that Judicial Complaints Reviewer (JCR) Gillian Thompson had wrongly claimed her predecessor may have been behind a media story about her.

Days later, the Government stated: “We would ask you not to circulate this information any further and ask that you confirm that you have deleted/destroyed the information.”

In 2016, the Sunday Herald revealed that Thompson, whose role includes examining whether complaints against judges were handled properly, had not published an annual report since taking up the job.

This was in contrast to the previous post-holder Moi Ali, who had fought for the right to publish a yearly account of her annual activity in the job.

Peter Cherbi, who publishes a blog on legal issues, asked the Scottish Government for all communications and discussions with the JCR going back several years.

In a letter to Scottish Government Justice Director Neil Rennick, dated October 2016, Thompson wrote: “I have always viewed the preparation of a report on activity and effort as second order.”

She added: “I confess that whilst I have accepted that what is meant is to follow Moi Ali’s example I have not attached the same level of importance to providing a report as she did.”

Thompson then inaccurately stated that Ali may have had a role in the story about her not publishing an annual report: “Indeed if our difference of view needed highlighting, on one reading of the recent [Sunday] Herald article, she seems to have been a source in outing the fact that I have not produced a report for 2015 or 2016.”

After receiving the letter, Cherbi got an email from the Government which tried to backtrack on this part of the freedom of information release.

Addressing Thompson’s comment, the Government stated: “These remarks were made by a third party and do not reflect or represent the views of the Scottish Government. On reflection, those remarks should also have been considered to be personal data. This was an oversight which we take seriously.”

Cherbi told this newspaper: “As a journalist I am concerned about being asked by the Scottish Government to destroy material which clearly the public have a right to know given the matter at hand – transparency and accountability of the judiciary and courts.

“Moi Ali as JCR was and remains a staunch supporter of judicial transparency. She was very attentive as JCR, produced annual reports, gave evidence to the Scottish Parliament, stood up to an overbearing judiciary and went so far as to ask for more powers for the JCR role.”

Ali said: “I was categorically not the source of this media coverage about the JCR, and only provided a reactive, on-the-record response to the Sunday Herald. I am equally disappointed that Scottish Government shared Ms Thompson’s baseless conjecture, without my knowledge, with a freelance journalist. This is not acceptable, although I accept their subsequent sincere apology for their error.

“When I wrote to Ms Thompson asking how she proposed to remedy the situation, I received a reply noting my concerns. I have now written again asking for a retraction and apology, as it is damaging to one’s reputation.”

Thompson said: “I made an observation to my lead contact in Scottish Government. I did not make it public.”

A Scottish Government spokesperson said: “Some personal data was included in error within a larger release of information requested under FOI legislation. We acted quickly to correct this as soon as it was brought to our attention. We are sorry for this breach of our standards and have apologised to those affected.”

The Sunday Mail newspaper also reported on the lack of annual reports from the Judicial Complaints Reviewer, here:

 THREE YEARS OF NOTHING

Scotland’s judicial watchdog has failed to produce a single annual report in her three years in the job.

By Mark Aitken, Political Editor Sunday Mail 2 July 2017

In 2014, Gillian Thompson was appointed Judicial Complaints Reviewer to investigate complaints by the public against judges.

Her contract ends next month – but she has so far failed to produce any annual reports.

Former civil servant Thompson replaced Moi Ali, who in her final report detailed complaints of alleged racial biogtry, bullying, lying, conflicts of interest and making secret recordings of meetings.

Legal campaigner Peter Cherbi said: “I’m a little concerned at Ms Thompson’s policy of not producing a report each year given the public expectation of being kept updated on judicial transparency and complaints about judges.

“Yet at the same time, this goes to the very heart of the lack of powers handed to the Judicial Complaints Reviewer and a significant lack of resources for one person to deal with queries and complaints against a 700-plus strong judiciary.

“It would have always been open for Ms Thompson to inform the public about the lack of resources and support for the JCR’s office.

“Moi Ali did a fine job on speaking out in office and speaking to the Scottish Parliament. If more had been said in these past three years, perhaps the JCR role could have been given greater priority with some much needed scrutiny.”

Ali was appointed as Scotland’s first JCR in 2011 but resigned in 2014 saying she got no co-operation from law chiefs.

And documents revealed under freedom of information laws show that in April, Thompson also wrote to Holyrood justice director Neil Rennick about the lack of support she received.

She said: “In looking back over my experience as JCR, I believe that the lack of any such support did have a detrimental effect on my first 18 months in office from which I seem to have never recovered.”

Another email reveals that she submitted a draft of her 2014-15 report only last November. The report has yet to be published.

In an email to Holyrood staff, Thompson wrote: “Clearly it is very late but I hope it is a reasonable read.”

A Scottish Government spokesman said: “The priority of the Judicial Complaints Reviewer has been to ensure complaints from members of the public have been properly dealt with, which she has done.”

Previous articles on the Judicial Complaints Reviewer and complaints against Scotland’s judiciary can be found here: Judicial Complaints Reviewer – Reviewing complaints against Scotland’s judiciary

 

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GONE KREMLIN: Chair of Scottish Police Authority resigns, lingers in office ‘until replacement found’ for discredited Police watchdog – focus now moves to ‘collective amnesia’ board who failed to support transparency crusading colleague

Scottish police board chief Andrew Flanagan resigns. A SCANDAL involving poor governance and accusations of secrecy at the Scottish Police Authority (SPA) has finally led to the resignation of  the Police watchdog’s embattled Chairman – after a series of bruising encounters before two Scottish Parliament committees.

Andrew Flanagan, who was appointed Chair of the Scottish Police Authority in 2015 – announced his decision to resign from the role earlier this week on Wednesday, citing recent media and Parliamentary attention on his disagreement with a former board member and perceptions around SPA transparency.

The statement, issued by the SPA said Mr Flanagan has concluded that debate on these issues risks distracting policing from important work underway on strategy and finance and that it is in the best interests of policing in Scotland that he stand down.

In his resignation letter to the Cabinet Secretary for Justice, Mr Flanagan offered to continue in post until a successor is appointed by Scottish Ministers, and to ensure there is no delay in implementing the Policing 2026 strategy and underpinning financial deficit reduction plans.

Mr Flanagan said: “Recent events have focussed on my disagreement with a board member and perceptions of a wider lack of transparency in the SPA. I have apologised to the former board member and put in place changes to the governance processes of the SPA. There are many serious challenges faced by policing in Scotland, but the continued media and Parliamentary debate on these issues risks coming a prolonged distraction.

“With a strategic direction for the service well in train and the right mix of leadership in Police Scotland to deliver it, I do not wish the ongoing debate to get in the way as we move into the implementation phase. I have therefore taken the decision that it would be in the best interests of policing if I were to step down from my role as Chair of the SPA.

“The next few months will involve an intensive period of work to develop implementation plans and effective governance structures to manage and oversee the transformation programme. To avoid any hiatus or delay, I have indicated to the Cabinet Secretary that I would be willing to stay on until he appoints a successor and to ensure an orderly handover.

“I take pride in being a part of this chapter of policing history in Scotland, and for the personal successes I have had since taking up the role in 2015 – in particular shaping a long-term strategy for Police Scotland, recruiting a new Chief Constable and senior leadership team, and setting a clear direction for bringing financial sustainability.

“As a result, I am confident that the single police service in Scotland now has a solid platform from which to build an even better service for the people of Scotland. I hope that is a position on which we can build both consensus and momentum.”

The full text of Andrew Flanagan’s resignation letter to Justice Secretary Michael Matheson is as follows:

Since taking up my role as Chair of the Scottish Police Authority (SPA) in 2015, I have made significant progress on a number of fronts. These successes include creating a long-term strategy for Police Scotland, recruiting a new Chief Constable and re-shaping the senior team at Police Scotland, determining the financial position and setting a clear direction for bringing financial sustainability and significantly improving policing’s engagement at community and local level. I have also reshaped the SPA board ensuring we have a much-improved mix of skills to address the challenges policing has faced. The improvements to the governance of C3 and the full recovery of the monies spent on I6 are further examples of progress and I am pleased to say we have avoided similar controversies to those which arose in the early years of the SPA and Police Scotland.

Notwithstanding these successes, recent events have focussed on my disagreement with a board member and concerns that by discussing with the Board issues raised by HMICS rather than copying his letter this was indicative of a wider lack of transparency, which of course is not the case. To remedy these issues, I have apologised to the former board member and put in place changes to the governance processes of the SPA to ensure there can be no perception of a lack of openness. Despite the limited nature of these matters and at a time when serious challenges are faced by policing in Scotland, there has been prolonged and continued debate in the media and in Parliament. This is not helpful to the SPA or policing more generally and is proving a distraction to the important work we are undertaking.

Last week, I submitted to you the final version of our 10 year strategy, Policing 2026, for your consideration and agreement. We have also recently finalised the senior team at Police Scotland with the appointments of the Finance and HR Directors. With these two important elements in place I do not wish the ongoing debate to get in the way as we move into implementation of the strategy and take the necessary steps to reduce the deficit. In addition, the debate has become quite personalised and has impacted on me and my family. This is not something that I wish to endure further. I have therefore taken the decision that it would be in the best interests of policing if I were to step down from my role as Chair of the SPA.

The next few months will involve an intensive period of work to develop the implementation plans and associated investment and financing plans. Further, we need to build project management capability and the governance structures to manage and oversee the transformation programme. Delivery of the initial cost reductions to meet the deficit reduction targets is also required. To avoid a hiatus or delay I would be willing to continue as Chair until you find a successor and we can have an orderly hand-over.

I would like to place on record my thanks to my Board for their support over the last few weeks. I would also like to take the opportunity to thank you for your support during my time as Chair. I am confident that policing now has a solid platform from which to build an even better service and that the benefits of delivering on the aims of a single service are achievable.

In response to Mr Flanagan’s carefully arranged resignation letter, strikingly offered just over a week from a general election, Justice Secretary Michael Matheson issued a letter to the Scottish Parliament’s Public Audit and Post Legislative Scrutiny Committee, and the Justice Committee confirming the SPA Chair’s resignation.

The text of Justice Secretary Michael Matheson letter to both Scottish Parliament committees, in full:

Dear Acting Convener and Convener,

I am writing in response to letters regarding the Scottish Police Authority from the Public Audit and Post-Legislative Scrutiny Committee (12 May and 7 June 2017) and Justice Sub­committee on Policing (25 May 2017).

A key issue raised by both Committees is the position of the Chair of the SPA. I have been advised by the Chair that he is announcing today that he plans to step down from his role once a successor is appointed. I am grateful to Andrew for his contribution to policing and the significant progress that has been made in establishing the future direction of policing. However I understand and accept his reasons for stepping down and welcome his commitment to providing continuity until a successor is appointed. That process will start as soon as possible. Continuity will be important over the coming months as SPA is in the process of finalising the Policing 2026 strategy and putting implementation plans in place. It would not be in anyone’s interest for SPA to be without a Chair during this period.

As you are both aware, the SPA has already set out a number of planned changes relating to transparency and openness which I know the Committees will welcome. For example, the SPA Board has agreed to hold its Committees in public while recognising – in line with On Board – the need to hold some items in private; papers are now published on the SPA website in advance of meetings; and all formal correspondence from HMICS and Audit Scotland will now be circulated to all Board members as a matter of routine.

A number of the issues raised by the Committees will also be further explored as part of the inspection by HMICS to assess openness and transparency in the way that the SPA conducts its business. As you are aware, HMICS agreed to bring forward this part of their review at my request. It is due to report to Parliament on 22 June and I am sure we all await this report with interest.

In addition to this, I have also announced a review of the ways in which the SPA Board can be better supported to deliver its statutory functions – including:

• how the executive of SPA works with Police Scotland to collectively provide the information required to support the Board take informed, transparent decisions in the context of the guidance set out in “On Board: A guide for Members of Statutory Boards;

• how the arrangements for engaging stakeholders in the work of the Authority can be strengthened;

• the staffing and operating structure that fulfils the aim of providing the most effective support to the Board;

• areas where processes could be improved.

It will be jointly led by the SPA deputy chair Nicola Marchant and Comhairle nan Eilean Siar Chief Executive Malcolm Burr who will provide an independent perspective..

Your respective correspondences also highlighted some detailed points which I will now address.

Steps to ensure Board members understand the practical implications of the On Board guidance

As the PAPLS Committee heard in evidence from members of the SPA Board, those appointed to public bodies receive a copy of On Board as part of their induction. Since 2016, the Scottish Government has implemented a corporate induction for new Board members to support them as they step into their roles. This provides an opportunity for Board members – through networking and inputs from a range of speakers – to explore the practical implications of the On Board guidance. This is part of a rolling programme of networking and peer-learning activities for those involved in public body governance around topics related to On Board, including events for Chairs and development days for Board members. On Board is clear that part of the role of a Board member is to question and, as necessary, challenge proposals made by other Board members.

Information flows between Police Scotland and SPA

My reading of the evidence provided by Mr Graham to PAPLS was that he viewed these as much improved from the position he experienced in his early days on the Board. Again, my first-hand experience is that relationships are much improved and the challenge now will be to ensure that continues. Nevertheless, I am sure there is always scope for further improvement in this area.

The extent to which Scottish Government has prior knowledge of SPA meetings and papers As highlighted by officials in evidence to the PAPLS Committee, the Scottish Government is responsible for the policy and legislative framework for policing and Safer Communities Directorate is the sponsoring directorate, meaning that they have a proper and legitimate interest in SPA’s work. Issues discussed at the Board frequently result in the Scottish Government being asked to comment publically on the substance of the matter. Early sight of papers is therefore of value in the work that officials do in supporting Ministers. I would, however, refute any suggestion that the Scottish Government is using this information to control or dictate the agendas for SPA meetings. Indeed, my view is that the evidence presented to the PAPLS Committee on this point was noticeably lacking in detail and substance.

The number of days worked by Board members

In terms of effective scrutiny and best value, there is a balance to be struck between time and cost. Although the guidance is for a maximum of 5 days a month, there is flexibility at the discretion of the Chair to go beyond this upper limit if there is good reason to do so. I view this as a reasonable approach.

The need to improve diversity on Boards

I agree that there is a need to improve diversity on Boards and Scottish Government is taking positive action to ensure that public appointments are accessible and attractive to the broadest range of talent across Scotland. We have, for example, made notable success in redressing the gender imbalance in recent years with, overall, 45% of our Board positions now held by women. I wrote to the Chair of the SPA on 26 April asking him to consider taking forward activities that would support a diverse range of future potential Board members, including for example co-opting people onto Committees.

Information on the process for the appraisal of the SPA Chair

Guidance for the appraisal of Chairs and Board members is set out in the attached link: http://www.gov.scot/Publications/2017/02/6844. Given the significance of the SPA as a public body, the Chair’s assessment is carried out by DG Learning and Justice. The Chair’s high level objectives for the current year are:

• LEADERSHIP / GOVERNANCE: Drive forward the SPA to become an effective, high performing public body.

• STRATEGY / DELIVERY: Work in partnership with Police Scotland to maintain momentum on the 2026 strategy to develop – and then deliver against – the final strategy, implementation plan and financial plans.

• RELATIONSHIPS / REPUTATION: Establish good relationships which enhance the reputation of the Scottish Police Authority and improve outcomes for the people of Scotland.

• FINANCE / FINANCIAL RESILIENCE: Ensure that the Accountable Officer and Police Scotland are held effectively to account for enhancing the financial capability, capacity and leadership with a strong strategic approach to financial planning.

Within Leadership / Governance, progress I expect to see includes an effective review of the SPA corporate governance framework, taking account of the feedback received, and making demonstrable progress towards the commitment of 50:50 by 2020.

Information requests to SPA by Ms AH

Scottish Government officials have been encouraging (and continue to encourage) SPA to be as helpful as they can be in dealing with Ms Ali’s requests for information. Ultimately, SPA has the responsibility to respond in a way that is consistent with the appropriate legislation and agreed processes.

Conclusion

I believe I have addressed all of the issues raised by the committees and, as noted above, we await the conclusions of HMICS’ initial work on governance and transparency issues, scheduled for publication on 22 June.

Copies of this response have been sent to – Andrew Flanagan, SPA Chair; John Foley, SPA Chief Executive; Derek Penman FIMICS; Paul Johnstone, Scottish Government DG Learning and Justice; and Margaret Mitchell, convener of the Justice Committee.

The review – referred to by Andrew Flanagan and the JUstice Secretary, is to be jointly led by Nicola Marchant – appointed as deputy chairwoman by the current board which includes Andrew Flanagan, and Malcolm Burr, chief executive of Comhairle nan Eilean Siar.

It will report back to Mr Matheson in the autumn.

Speaking to the media Mary Fee, convener of the justice sub-committee which was the first to declare it had no confidence in Mr Flanagan’s leadership, said “openness and transparency have decreased during his time as chair of the SPA”.

She said: “We should view this as an opportunity to work proactively with the SPA to put in place a chair who will lead the board in an open, transparent manner and take the SPA forward.”

Jackie Baillie, acting convener of the public audit committee which led much of the questioning, said there had been “serious concerns” about Mr Flangan’s leadership.

She said: “With the announcement of his resignation today, we hope the SPA will now head in the right direction and put an end to its culture of secrecy. This is desperately needed in order to restore public confidence.”

Mr Flanagan’s resignation was welcomed by political parties, with Scottish Conservative leader Ruth Davidson saying the move was “needed to allow the correct focus on oversight and delivery”.

Labour’s justice spokeswoman Claire Baker said it “must only be the start of the complete overhaul that is needed at the top of the SPA”.

Green MSP John Finnie said Mr Flanagan “should have resigned weeks ago”, while Lib Dem Liam McArthur said “serious damage has already been done to the reputation of the organisation”.

TRANSPARENCY FIRST: Former Board member Moi Ali spoke out on transparency concerns at Police Watchdog:

A glimpse into the world of the Scottish Police Authority’s board meetings features an excerpt from the SPA’s meeting of 15 December 2016, in which Board Member Moi Ali raised serious concerns about recommendations in relation to the publication on the day of board meetings and the holding of committees in private.

More on the discussion around the Governance Framework and input from Moi Ali who raised her concerns at the meeting can be viewed here:

Scottish Police Authority 15 December 2016 meeting Governance framework discussion

Ms Ali said she understood there were good reasons for those recommendations she had serious concerns about the lack of transparency around the two proposals, and that there were real drawbacks in relation to holding committee meetings in private.

Moi Ali said her concerns were two fold – the perception issue in relation to private meetings where it may be perceived that decisions may be taken behind closed doors, and that defacto decision may well be taken behind closed doors and that the process of decision making will be hidden and there is a danger in due course this will morph into a different kind of body in which effectively real decisions are taken albeit not in name but then come back to the SPA Board for rubber stamping rather than transparent debate.

UNFIT AUTHORITY: – Crisis continues at Scottish Police Authority after Board members criticise MSPs scrutiny of Cop Quango:

SPA Chair Andrew Flanagan’s decision to stay in the lead role at the now discredited Scottish Police Authority comes after one of it’s Board members – Graham Houston – launched a blistering attack on open hearings at the Scottish Parliament’s PAPLS Committee’ – after it’s members quizzed the Chair & CEO of the SPA, along with Scottish Government Civil Servants at an earlier meeting of 20 April 2017.

Scottish Police Authority Board Member Graham Houston hits out at PAPLS scrutiny of Police Watchdog

Critisising MSPs scrutiny of the Scottish Police Authority, Board member Graham Houston said: “I also think as an example of good governance I think the treatment of my fellow board members by an audit and scrutiny committee was frankly appalling and I think if that is an example of what is expected of good scrutiny it leaves a lot to be desired. And I suggest that the members of that committee look to themselves about setting an example and also look to the guidance on board about how they conduct themselves in doing that.”

Mr Houston then attacked the media, accusing the press of abusing the ‘openness’ of the SPA and concludes by stating “I think that what will transpire is that probably we are one of the most open public authorities in Scotland.”

The SPA’s statement on the outcome of the meeting claimed it had strengthened the transparency and accessibility of its governance arrangements by making a number of revisions to Board and committee meetings and publication of papers.

The changes decided at the meeting, which will come in to effect from 1 June 2017 include:

SPA committee meetings held in public, with items taken in private only when necessary and with a clear articulation of the reason.

The publication of agendas for all public Board and committee meetings will be available on the SPA website 7 days in advance of meetings.

The publication of papers for all public Board and committee meetings will be published on the SPA website (under embargo) 3-working days in advance.

The publication of agendas for closed Board and committee meetings will be published on the SPA website (redacted if necessary) and a summary of the business conducted will be reported to the next public Board meeting.

The public will also have the opportunity to pose questions about policing matters to the SPA Board in advance of meetings.

In addition, the SPA Board has established a new Deputy Chair role. Nicola Marchant has been unanimously appointed to that position with immediate effect.

Full details of the changes and next steps agreed by the Board are outlined in the following paper: http://www.spa.police.uk/assets/126884/400419/governance

Houston’s criticism of the refers to the following hearing, in which evidence revealed to MSPs portrayed the Scottish Police Authority as a haven of secrecy, run in the style of  a “kremlin” operation – according to former Cabinet Secretary & PAPLS member Alex Neil MSP (SNP):

Scottish Police Authority – Public Audit and Post-Legislative Scrutiny Committee – Scottish Parliament: 20th April 2017

A full report on the PAPLS meeting of 20 April can be found here: POLICING SECRETS: Former Scottish Police Authority board member Moi Ali invited to give evidence at Holyrood, after MSPs accuse SPA bosses of running Police watchdog like Kremlin ‘secret society’

A further appearance of current and former board members of the Scottish Police Authority before Holyrood’s PAPLS Committee on the 11th May – established evidence in relation to a sequence of alarming events at the SPA – giving MSPs significant cause for concern of how the SPA Chair was in effect, personally running the Police watchdog as a “secret society”.

Public Audit and Post-Legislative Scrutiny Committee – Scottish Parliament: 11th May 2017

A full report on the PAPLS hearing of 11 May can be found here: UNFIT AUTHORITY: Chair of Scottish Police Authority “is not fit to continue on any public board” – says former SPA board member in evidence to Holyrood’s Public Audit Committee scrutiny of Police watchdog

The hearing also established not one board member of the now discredited Police Watchdog backed former board member Moi Ali – who was forced to resign from the SPA after she bravely raised issues of transparency and accountability during a meeting of the Scottish Police Authority in December 2016.

Then, at a hearing of the Scottish Parliament’s Justice sub-committee on Policing, Andrew Flanagan was asked by MSPs several times to consider his position as SPA Chair – yet Flanagan refused each call to stand down and allow the Scottish Police Authority to move on from the current crisis.

Justice Sub-Committee on Policing – Scottish Parliament: 18th May 2017

A more detailed report on the 18th May 2017 hearing of the Justice Sub-Committee on Policing can be found here: AUTHORITY LOST: Chair of Scottish Police Authority refuses to resign after facing challenge from Justice Committee MSPs to consider his position on discredited Police watchdog

SLOW SECRETARY: Justice Secretary Michael Matheson was criticised for lack of action in Police watchdog governance crisis

Justice Secretary Michael Matheson ducked out of taking immediate action on tackling the leadership & governance crisis at the Scottish Police Authority (SPA) – despite calls from across the political spectrum to act on restoring faith at the discredited regulator of Police Scotland.

During ‘Topical Questions’ at the Scottish Parliament on Tuesday 30 May 2017, MSPs from all parties called for a resolution to the crisis at the Police Regulator, and Andrew Flanagan’s refusal to step aside.

In response, Justice Secretary Michael Matheson said he was “conscious of the issues” and promised to consider the reports sent to him by the committees.

In Holyrood’s main chamber, Mary Fee MSP (Scottish Labour) told Michael Matheson that Andrew Flanagan had “lost the confidence of MSPs from all parties, including back benchers from the governing party.

“It is clear that his position is untenable. It seems that Mr Flanagan and the Justice Secretary are the last two people to see that.”

She called for a “drastic overhaul of how the SPA is run”.

Shying away from immediate action on the crisis at the Scottish Police Authority, Matheson replied: “I am sure that the member will recognise that it is important that ministers give thorough consideration to these issues in coming to a determination,”

The Justice Secretary added: “On the wider issue of the governance and structure of the SPA, there is no doubt that there are aspects of the way in which the SPA has operated over the past few years that have not worked as well as they should have and that there are areas in which I believe further improvements could be made.

“I have been clear about the need for the SPA to operate in an open and transparent manner as it undertakes its processes and considers matters, and I have repeatedly made that clear.”

Questions to Justice Secretary Michael Matheson on Scottish Police Authority & Andrew Flanagan 30 May 2017

A full report on MSPs questions to Justice Secretary Michael Matheson can be viewed here: Justice Secretary dodges call to fire Chair of discredited Scottish Police Authority – as cross party MSPs say Andrew Flanagan’s position is untenable, and crisis will impact on diversity, recruitment & transparency at public bodies

Previous articles on the Scottish Police Authority can be found here: Scottish Police Authority – Poor governance, private meetings & lack of accountability at Police regulator

 

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IT’S GOOD TO GO: Justice Secretary dodges call to fire Chair of discredited Scottish Police Authority – as cross party MSPs say Andrew Flanagan’s position is untenable, and crisis will impact on diversity, recruitment & transparency at public bodies

SPA Chair still in post as Justice Secretary delays action ‘to consider reports’. SCOTLAND’S Justice Secretary has ducked out of taking immediate action on tackling the leadership & governance crisis at the Scottish Police Authority (SPA) – despite calls from across the political spectrum to act on restoring faith at the discredited regulator of Police Scotland.

During ‘Topical Questions’ at the Scottish Parliament on Tuesday of this week, where MSPs from all parties called for a resolution to the crisis at the Police Regulator, and Andrew Flanagan’s refusal to step aside, Justice Secretary Michael Matheson said he was “conscious of the issues” and promised to consider the reports sent to him by the committees.

In Holyrood’s main chamber on Tuesday, Mary Fee MSP (Scottish Labour) told Michael Matheson that Andrew Flanagan had “lost the confidence of MSPs from all parties, including back benchers from the governing party.

“It is clear that his position is untenable. It seems that Mr Flanagan and the Justice Secretary are the last two people to see that.”

She called for a “drastic overhaul of how the SPA is run”.

Shying away from immediate action on the crisis at the Scottish Police Authority, Matheson replied: “I am sure that the member will recognise that it is important that ministers give thorough consideration to these issues in coming to a determination,”

The Justice Secretary added: “On the wider issue of the governance and structure of the SPA, there is no doubt that there are aspects of the way in which the SPA has operated over the past few years that have not worked as well as they should have and that there are areas in which I believe further improvements could be made.

“I have been clear about the need for the SPA to operate in an open and transparent manner as it undertakes its processes and considers matters, and I have repeatedly made that clear.”

LibDem MSP Liam McArthur argued that the SPA would “be inhibited in moving forward as long as he remains the chair”.

The Greens’ John Finnie suggested Flanagan’s managerial style, and the way in which he reportedly treated Ali, a woman of Bengali and Irish descent, would dissuade women and ethnic minority people to join public boards.

The Justice Committee expressed “very serious concerns about the standards of governance” at the body and said it “does not have confidence that the current chair is the best person to lead the board”.

Full report & video coverage of questions to Justice Secretary Michael Matheson at the Scottish Parliament:

Questions to Justice Secretary Michael Matheson on Scottish Police Authority & Andrew Flanagan 30 May 2017

Topical Question Time: Scottish Police Authority (Meetings)

1. Mary Fee (West Scotland) (Lab): To ask the Scottish Government when the Cabinet Secretary for Justice last met the Scottish Police Authority and what issues were discussed. (S5T-00571)

The Cabinet Secretary for Justice (Michael Matheson): I have regular meetings with the chair of the Scottish Police Authority and meet the board approximately once a year. We discuss a range of key strategic issues in policing.

Mary Fee: As the cabinet secretary is aware, last week, the Justice Sub-Committee on Policing published its report on the governance of the SPA. That report says: “the Sub-Committee does not have confidence that the current chair is the best person to lead the Board.”

That follows similar concerns from the Public Audit and Post-legislative Scrutiny Committee.

We know that, under the current leadership of Andrew Flanagan, public meetings were held in private and critical letters were hidden from board members, and we have heard about the disgraceful ousting of now former board member, Moi Ali.

Andrew Flanagan was appointed chair of the SPA to improve openness and accountability. He has failed. Does the cabinet secretary agree with me, with the Justice Sub-committee on Policing and with his own back benchers that Mr Flanagan’s position is untenable and that he should go?

Michael Matheson: I am conscious of the issues that have been raised by the Justice Sub-Committee on Policing, which provided us with a copy of its report last Thursday. As I am sure that the member will recognise, we will give careful consideration to that report and its findings, along with the issues that have been highlighted by the Public Audit and Post-legislative Scrutiny Committee and the evidence that that committee and the member’s sub-committee received. Once we have considered all those issues, we will be in a position to state clearly the Government’s response and our decision on the position of the chair of the SPA.

I am sure that the member will recognise that it is important that the ministers and Government consider these issues carefully. I can give the member an absolute assurance that we will consider the findings in the Justice Sub-Committee on Policing’s report as we arrive at the Scottish Government’s position on this matter.

Mary Fee: Andrew Flanagan has lost the confidence of MSPs from all parties, including back benchers from the governing party. It is clear that his position is untenable. It seems that Mr Flanagan and the justice secretary are the last two people to see that. We need a drastic overhaul of how the SPA is run, and that must start at the very top of the SPA board. We need leadership from the SPA, but we do not have that at the moment.

If Andrew Flanagan is not going to do the right thing and resign, we need leadership from the Scottish Government. The Scottish Government approved Andrew Flanagan’s appointment as chair. If the cabinet secretary will not withdraw that now, I simply ask what it will take for the Government to take action.

Michael Matheson: I have given the member an assurance that we will consider the findings of her sub-committee’s report. Once we have had the opportunity to consider them in detail, as well as the issues that have been raised by the Public Audit and Post-legislative Scrutiny Committee, we will be able to respond to these matters. I am sure that the member will recognise that it is important that ministers give thorough consideration to these issues in coming to a determination.

On the wider issue of the SPA’s structure, and the way in which the SPA operates, the member will be aware that I have asked Her Majesty’s inspectorate of constabulary for Scotland to bring forward the governance aspect of its statutory inspection that was due to take place this year. HMICS has agreed to do that and intends to publish a report by 22 June on those issues. In its letter to me, the Public Audit and Post-legislative Scrutiny Committee welcomed my decision to ask for that work to be undertaken.

It is important that we consider these issues, and I assure the member that we are considering them carefully, and we want to ensure that they are appropriately addressed.

On the wider issue of the governance and structure of the SPA, there is no doubt that there are aspects of the way in which the SPA has operated over the past few years that have not worked as well as they should have and that there are areas in which I believe further improvements could be made.

I have been clear about the need for the SPA to operate in an open and transparent manner as it undertakes its processes and considers matters, and I have repeatedly made that clear. However, there is no doubt that there have been improvements in the way in which the SPA has been operating. For example, as was set out in evidence that was given to the Public Audit and Post-legislative Scrutiny Committee, there have been improvements in the way in which the SPA has considered issues such as the contact, command and control division; improvements in the relationship between the SPA and the executive team in Police Scotland; and improvements in the way in which it has taken forward work on the development of the 2026 strategy.

Irrespective of that, I recognise the concerns that have been expressed by the Justice Sub-Committee on Policing and members of the Public Audit and Post-legislative Scrutiny Committee. I give the member an assurance that they will be considered carefully, and that the Government will come to a decision once it has considered all these matters.

Douglas Ross (Highlands and Islands) (Con): The evidence from the Justice Sub-Committee on Policing, the Public Audit and Post-legislative Scrutiny Committee, MSPs of all parties and, indeed, former board members is clear: Andrew Flanagan’s time as chair of the Scottish Police Authority should be over, and his continuation in that post is untenable. Does the Scottish Government continue to have full faith in Andrew Flanagan as chair of the Scottish Police Authority—yes or no?

Michael Matheson: As I have just said to Mary Fee, we will consider the findings of both committees’ work in this area and we will then come to a decision on this issue.

I am surprised that a member who is, apparently, his party’s spokesman on justice would not want to ensure that we go through due process in considering these issues. It is important that Government ministers give careful consideration to these issues when coming to a decision, and that is exactly what we will do. Once we have completed that process, we will set out our decision on this matter.

John Finnie (Highlands and Islands) (Green): It is my personal view that Mr Flanagan’s position is untenable and that he must go. The cabinet secretary will agree that we must have vibrant and diverse public boards. In his response to both committee reports, will he consider the impact that Mr Flanagan’s conduct has had on the likelihood of our being able to recruit women and ethnic minority people to these boards?

Michael Matheson: The member raises an important issue. This Government is clear about the need to have greater diversity on our public bodies. I recently made some further appointments to the SPA, and I have written to the chair of the SPA board in recent weeks, highlighting the need to have greater diversity on the board, as that is extremely important. It is also extremely important that, when ministers consider such issues, we follow due process in considering any concerns that are raised with us in order that we do not dissuade people from thinking about applying for appointments to public boards.

I assure the member that it is clear to me that we must do everything possible to increase diversity not just within the membership of the SPA board but on any boards within the justice setting and that the boards should take proactive measures to assist in achieving that. For example, it is not necessary to have direct appointments if there is no space for them, as members can be seconded to support the work of public bodies in order to encourage greater diversity and give those people experience of the work that the board undertakes with a view to their applying for a place on the board at some point in the future.

The Government is clear about the need for greater diversity in the scrutiny of legislation, and I am clear that we need greater diversity on all boards in the justice sector. Our recent track record on appointments to justice boards demonstrates that we are making significant progress by increasing the number of women members, in particular, and I am determined that we will continue to drive that forward.

Liam McArthur (Orkney Islands) (LD): The cabinet secretary will have heard Andrew Flanagan’s statement at the Justice Sub-Committee on Policing last week. There is no doubting that he was extremely contrite and offered an apology. However, a number of members made the point that the position that he holds has been undermined and that the SPA will be inhibited in moving forward as long as he remains the chair.

Given that, at the most recent SPA board meeting, which was held last week, concerns were again raised by board members about the publication of papers in advance of the meeting, does the cabinet secretary not believe that the culture shift that we all want to see in the SPA will be impossible until there is a change at the top?

Michael Matheson: The member will be aware that the SPA board decided, at its meeting 25 May, to return to the presumption that its committee meetings would take place in public and that all papers would be published in advance. I have been very clear with the SPA about the need to ensure that it is open and transparent in conducting its business.

The member will recognise that, as has been highlighted, there is a need for private space in some of the SPA board’s work, given the sensitive and confidential nature of some of the information that it is provided with. That is particularly the case when the information relates to operational matters for Police Scotland. A safe space needs to be provided for discussions and for the sharing of that information to take place.

Notwithstanding that, my view is that the presumption that committee and board meetings will take place in public is the right approach. That is why I have asked HMICS to bring forward the early part of its statutory inspection, which was due to take place in the autumn of this year, and to look specifically at the issue of governance within the SPA. That work has already been started and HMICS will report by 22 June. I have no doubt that the report will support us in looking at what further measures the SPA needs to put in place.

I recognise the need for the SPA to operate openly and transparently, and I have been clear with it, over an extended period, that the processes and mechanisms that it has in place must be able to deliver that openness and transparency effectively.

Jackie Baillie (Dumbarton) (Lab): We know that the chair of the Scottish Police Authority did not tell his board about a letter from Derek Penman that advised of the forthcoming inspection. Now, we understand that, on a previous occasion, Mr Flanagan did not share an advice note on forensic services with the board. Does the cabinet secretary believe that that is a further example of a lack of transparency? Does the chair of any public body who behaves in that way meet the Scottish Government’s own guidance for those who serve on public boards?

Michael Matheson: Jackie Baillie will be aware that Andrew Flanagan has accepted that he should have passed that note on to the other members of his board and that he made an unacceptable error. We need to ensure that chairs of any public bodies pass on relevant information to other members of the board to allow them to come to an informed position on matters when they are being discussed. The chair has also accepted that the advice note should have been passed on to board members. Again, we will consider that in looking at the matter as a whole.

I assure members that the Government will come to a position on the matter, but it is appropriate that we consider all the facts and information that have been provided. In part, that is for the reason that was highlighted by John Finnie, which is that we want to attract individuals to stand for and work on our public bodies. We need to ensure that ministers and the Government go through a due process in considering these matters and coming to a decision. My concern is that a failure to do that would dissuade people from taking up public appointments, and we want to avoid that. That is why we will consider these matters very carefully and in a detailed way, and we will then come to a decision.

CHAIR MUST GO – Crisis continues at Scottish Police Authority as Justice Secretary dodges duty:

Justice Secretary Michael Matheson’s refusal to sack Flanagan as the crisis in governance and leadership at the Police Watchdog continues to grow – comes after a string of stinging criticisms and revelations over poor governance at the Scottish Police Authority, and accusations the SPA was being run as a secret society.

Legal observers who have been following developments speculate more action, and a decision may have been taken much earlier on the status of the current SPA Chief and board, had now former Justice Secretary Kenny MacAskill held the justice brief.

Holyrood’s Justice Sub-Committee on policing said they had “no confidence” in Flanagan’s leadership, and criticised his decision to hold meetings in private and for his treatment of Moi Ali, a board member who spoke out against the move.

They were the second Scottish Parliament committee to express concerns about the SPA’s governance.

Members of the Public Audit and Post-legislative Scrutiny (PAPLS) Committee have also criticised Andrew Flanagan for his treatment of board member Moi Ali, who was forced to resign from the Police Watchdog after speaking out over concerns about transparency and the publication of papers for board meetings.

A full report on the PAPLS meeting of 20 April can be found here: POLICING SECRETS: Former Scottish Police Authority board member Moi Ali invited to give evidence at Holyrood, after MSPs accuse SPA bosses of running Police watchdog like Kremlin ‘secret society’

A full report on the second PAPLS hearing of 11 May can be found here: UNFIT AUTHORITY: Chair of Scottish Police Authority “is not fit to continue on any public board” – says former SPA board member in evidence to Holyrood’s Public Audit Committee scrutiny of Police watchdog.

A more detailed report on the 18th May 2017 hearing of the Justice Sub-Committee on Policing can be found here: AUTHORITY LOST: Chair of Scottish Police Authority refuses to resign after facing challenge from Justice Committee MSPs to consider his position on discredited Police watchdog.

A further article on the Justice sub Committee on Policing’s report into the crisis at the Scottish Police Authority can be viewed here: NO CONFIDENCE: Chair of Scottish Police Authority refuses to stand down, as board member criticises Holyrood scrutiny of governance, secrecy culture & lack of accountability at discredited Police watchdog

The report from the Justice Sub-Committee on Policing can be found here:  Justice Sub Committee on Policing Report on Governance of the Scottish Police Authority

According to declarations on the SPA website, Andrew Flanagan also holds positions on the Civil Service Commission, NHS Business Services Authority, London-based NEL Commissioning Support Unit, and the Criminal Injuries Compensation Authority, positions he earns up to £75,000 a year in addition to his £70K salary as SPA Chair.

Flanagan’s decision to remain in office comes after members of Holyrood’s Justice Committee said in a report  they had “serious concerns”in the current SPA Board – which has responsibility for oversight and spending of the £1.1 billion Police Scotland budget.

Responding to the Justice Committee’s criticisms of the SPA and their report SPA Chair Andrew Flanagan refused to stand down.

Mr Flanagan said: “As I have already done with the views of other parliamentarians, I and the SPA Board will consider this report very carefully over the coming days and reflect on its contents.

“As I indicated in my evidence to the Committee, I have publicly acknowledged recent mistakes without caveat or qualification. I also believe that in my time in office I have brought much improvement and clarity to the strategy, governance, sustainability, and relationships within policing.”

“I remain focussed on building a broad consensus around my continuing leadership of the SPA, and my contribution to a stable and collaborative leadership within policing as a whole.”

SPA Chair Andrew Flanagan’s decision to stay in the lead role at the now discredited Scottish Police Authority comes after one of it’s Board members – Graham Houston – launched a blistering attack on open hearings at the Scottish Parliament’s PAPLS Committee’ – after it’s members quizzed the Chair & CEO of the SPA, along with Scottish Government Civil Servants at an earlier meeting of 20 April 2017.

Criticising MSPs scrutiny of the Scottish Police Authority, Board member Graham Houston said: “I also think as an example of good governance I think the treatment of my fellow board members by an audit and scrutiny committee was frankly appalling and I think if that is an example of what is expected of good scrutiny it leaves a lot to be desired. And I suggest that the members of that committee look to themselves about setting an example and also look to the guidance on board about how they conduct themselves in doing that.”

Mr Houston then attacked the media, accusing the press of abusing the ‘openness’ of the SPA and concludes by stating “I think that what will transpire is that probably we are one of the most open public authorities in Scotland.”

Video footage of Graham Houston’s criticisms of MSPs scrutiny of the SPA can be found here: Scottish Police Authority Board Member Graham Houston hits out at PAPLS scrutiny of Police Watchdog.

A glimpse into the world of the Scottish Police Authority’s board meetings features an excerpt from the SPA’s meeting of 15 December 2016, in which Board Member Moi Ali raised serious concerns about recommendations in relation to the publication on the day of board meetings and the holding of committees in private.

More on the discussion around the Governance Framework and input from Moi Ali who raised her concerns at the meeting can be viewed in video footage here: Scottish Police Authority 15 December 2016 meeting Governance framework discussion.

Ms Ali said she understood there were good reasons for those recommendations she had serious concerns about the lack of transparency around the two proposals, and that there were real drawbacks in relation to holding committee meetings in private.

Moi Ali said her concerns were two fold – the perception issue in relation to private meetings where it may be perceived that decisions may be taken behind closed doors, and that defacto decision may well be taken behind closed doors and that the process of decision making will be hidden and there is a danger in due course this will morph into a different kind of body in which effectively real decisions are taken albeit not in name but then come back to the SPA Board for rubber stamping rather than transparent debate.

While Flanagan still clings to power, the Justice Committee expressed “very serious concerns about the standards of governance” at the body and said it “does not have confidence that the current chair is the best person to lead the board”.

Previous articles on the Scottish Police Authority can be found here: Scottish Police Authority – Poor governance, private meetings & lack of accountability at Police regulator

 

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NO CONFIDENCE: Chair of Scottish Police Authority refuses to stand down, as board member criticises Holyrood scrutiny of governance, secrecy culture & lack of accountability at discredited Police watchdog

Chair Andrew Flanagan clings to power at Police regulator. AMID further calls to quit, the Chair of the embattled Scottish Police Authority (SPA) grimly remains in office and at the centre of a crisis which has eroded public confidence in the Police watchdog to the point only a clean sweep of the board may begin to repair significant reputational damage to the regulator of Police Scotland.

Facing further criticism from the Scottish Parliament’s Justice sub-committee on Policing late last week, Andrew Flanagan again refused to stand down from his £70K position as Chair of the SPA.

According to his declarations on the SPA website, Andrew Flanagan also holds positions on the Civil Service Commission, NHS Business Services Authority, London-based NEL Commissioning Support Unit, and the Criminal Injuries Compensation Authority, positions he earns up to £75,000 a year in addition to his £70K salary as SPA Chair.

Flanagan’s decision to remain in office comes after members of Holyrood’s Justice Committee said in a report  they had “serious concerns”in the current SPA Board – which has responsibility for oversight and spending of the £1.1 billion Police Scotland budget.

The Justice Committee expressed “very serious concerns about the standards of governance” at the body and said it “does not have confidence that the current chair is the best person to lead the board”.

The report was issued after the Justice Committee held an evidence session with SPA Chair Andrew Flanagan & CEO John Foley after hearings at the Scottish Parliament’s Public Audit Committee heard details of Andrew Flanagan’s treatment of Moi Ali – a former SPA board member who spoke up over concerns about the lack of transparency & accountability at the Police Watchdog.

At an earlier meeting of the PAPLS Committee Moi Ali accused Flanagan of bullying, which led to Ms Ali’s resignation from the Police regulator after she publicly objected to plans to hold meetings in private and arrangements over the publication of board papers prior to meetings.

During the evidence session at the Justice Committee, SPA Chair Andrew Flanagan told MSPs he had issued a written apology to Ali on Tuesday of that week, however, evidence has since emerged the apology was emailed to Ms Ali  less than two hours before Flanagan was to appear before MSPs to answer concerns about harassment and transparency.

The Justice Committee have not yet commented on whether they plan to quiz Mr Flanagan further on his contradictory claims in relation to his communications with Moi Ali.

While Justice Secretary Michael Matheson has remained conspicuously silent in the crisis at the SPA, Matheson has quietly requested an inspection of transparency and accountability issues at the organisation be brought forward by Her Majesty’s Inspectorate of Constabulary in Scotland (HMICS).

The results are expected in June, however Justice Committee member Mary Fee MSP (Scottish Labour) branded Flanagan’s testimony to the Justice Sub-Committee on Policing “frankly inadequate”, adding: “We do not have confidence in his leadership.”

The report released by the Justice Committee says Flanagan’s repeated use of the phrase “I have to accept” when discussing his treatment of Moi Ali – does not reassure the committee that he has a “real belief and understanding” that the actions he took and “repeatedly defended were wrong”.

Speaking to the BBC, Mary Fee MSP – Convener of the Justice sub-Committee on Policing – said: “Though he was apologetic, we are not confident he accepts he was wrong.

“This issue remains unresolved. We will continue working with the Scottish Police Authority, and other justice stakeholders, until we are confident the governance of the SPA is significantly improved.”

Also speaking to the media, former Police officer & Justice Committee member John Finnie – also the Justice spokesperson for the Greens, said: “Andrew Flanagan said nothing at his most recent appearance in front of the Justice Sub-Committee on Policing which led me to believe that he has learned the important lessons necessary for him to lead the SPA.

“Mr Flanagan’s half-hearted apology, emailing Moi Ali around an hour before his appearance at the sub-committee, epitomises his approach to this whole sorry saga – looking out for his own self-interest rather than that of the Scottish Police Authority.

“In order to effectively chair an important public body it is vital that you hold the confidence of Parliament. It is clear from the views expressed by both the Public Audit Committee and today by the Justice Sub-Committee on Policing that Mr Flanagan lacks that confidence.

“He certainly does not hold my confidence.

“This ongoing situation continues to overshadow the vital work of the SPA and must be resolved sooner rather than later. I would ask Mr Flanagan to seriously reflect on his position.”

Giving evidence to the sub-committee, Flanagan was asked if he accepted there had been “reputational damage to SPA that it may not recover from”.

He replied: “I think we can recover from it, I think there has been some damage there. I think my apology to Moi is a start of that process, it is not the end of the process.

Responding to the Justice Committee’s criticisms of the SPA and their report SPA Chair Andrew Flanagan said: “As I have already done with the views of other parliamentarians, I and the SPA Board will consider this report very carefully over the coming days and reflect on its contents.

“As I indicated in my evidence to the Committee, I have publicly acknowledged recent mistakes without caveat or qualification. I also believe that in my time in office I have brought much improvement and clarity to the strategy, governance, sustainability, and relationships within policing.”

“I remain focussed on building a broad consensus around my continuing leadership of the SPA, and my contribution to a stable and collaborative leadership within policing as a whole.”

“Today, and in recognition of recent areas of contention, the SPA has backed my recommended changes to governance that will increase both the transparency of our meetings and the accessibility of information.”

“This will begin to address the concerns of stakeholders, and the inspection report of HMICS will provide a further opportunity to build on that.”

“I also look forward to further developing and broadening the Board’s approach with the appointment today of Nicola Marchant as the first Deputy Chair.”

It has since been reported in the Herald newspaper SPA Chair Andrew Flanagan did not share a crucial report on forensics with all his board members.

The SPA has control of forensic services – including DNA, drug analysis and scene examination – and Mr Penman sent the chair a “professional advice note” (PAN) on the subject.

The document flagged up possible reforms on a part of the Police service that has had to make efficiency savings.

Speaking to the Herald, a spokesman for HMICS said of the advice note: “HMICS received a letter on 31 October 2016, from the [SPA] Chair acknowledging the final version and confirming that it had been shared with all board members.”

The Herald further reported: “However, asked yesterday to confirm that Mr Flanagan had shared the advice note with all board members, a spokesman for the SPA said:

“The SPA members received briefing from their officers last August in which one of the options set out in respect of forensic services clearly reflected the HMICS advice note. The paper provided to members made clear that background papers available to them included the independent analysis and advice by HMICS in relation to forensic services.”

A senior policing source said it was a “fair assumption” that the advice note was not given to all board members at the time.”

Report from the Justice Sub-Committee on Policing: Justice Sub Committee on Policing Report on Governance of the Scottish Police Authority

1. The Justice Sub-Committee on Policing held an evidence session on the governance of the Scottish Police Authority (SPA) on 18 May 2017.

2. It took evidence from Andrew Flanagan, Chair, and John Foley, Chief Executive of the Scottish Police Authority.

3. This was in response to the letter from the Public Audit and Post-legislative Scrutiny Committee to the Cabinet Secretary for Justice outlining its “very serious concerns about the standards of governance at the SPA”, following its recent evidence sessions^

4. The Cabinet Secretary for Justice has asked Her Majesty’s Inspectorate of Constabulary in Scotland (HMICS) to bring forward aspects of his intended statutory inspection into the state, efficiency and effectiveness of the Scottish Police Authority scheduled for 2017/18. The Cabinet Secretary has asked HMICS focus on transparency and accountability issues.]

5. Accordingly, HMICS is currently undertaking a Thematic Inspection of the Scottish Police Authority – Phase 1 Review of Openness and Transparency and is to report to the Scottish Parliament on 22 June 2017. The terms of reference are as follows:

The overall aim of this review will be to assess the openness and transparency in the way that the Scottish Police Authority conducts its business. It will specifically examine:

(i) the Authority’s decision on holding meetings in private and the publication of meeting papers; and also assess

(ii) the Authority’s compliance with relevant legislation, guidance and standing orders and the awareness and understanding of the Chair, Board members and SPA officers of these.

Introduction

6. This report outlines the views of the Justice Sub-Committee on Policing on the evidence heard at its meetings of 20 April, when representatives of Unison, the Scottish Police Federation and the Association of Scottish Police Superintendents provided evidence, and of 18 May, with the Chair and Chief Executive of the SPA.

Committee consideration

7. The 18 May evidence session focussed on the following decisions:

• to hold committee meetings in private;

• to not circulate to the SPA board members the letter from HMICS raising concerns about holding committee meetings in private; and

• the Chair’s letter to Moi Ali of 19 December, in response to her dissenting to meetings being held in private.

8. The Sub-Committee considered the decisions taken by the Chair and Chief Executive, the actions they took (or did not take) as a result of those decisions, and the impact on the effective governance and reputation of the SPA.

9. The Sub-Committee also considered the impact of the proposed actions to be taken going forward on the SPA’s governance, transparency and reputation.

Conclusions

10. The Sub-Committee shares the very serious concerns about the standards of governance at the SPA raised by the Public Audit and Post-legislative Scrutiny Committee and thanks it for its scrutiny of the governance of the Scottish Police Authority.

11. The Sub-Committee agreed to write to the Cabinet Secretary for Justice, copied to Her Majesty’s Inspectorate of Constabulary in Scotland (HMICS), outlining its views. The letter is attached at Annexe A of this report.

PAPLS Letter from the Cabinet Secretary for Justice to HMICS, 20 April 2017

PAPLS Letter to the Cabinet Secretary for Justice, 12 May 2017

Letter from the Justice Sub Committee on Policing to Justice Secretary Michael Matheson:

Dear Michael: The Justice Sub-Committee on Policing held an evidence session on 18 May 2017 on governance of the Sottish Police Authority. This was to provide an opportunity for the Chair and Chief Executive of the SPA to address serious governance concerns raised by the Public Audit and Post-Legislative Scrutiny Committee in its recent letter to you.

The Sub-Committee also took evidence from Unison, the Scottish Police Federation (SPF) and the Association of Scottish Police Superintendents (ASPS) on 20 April, when SPA governance issues were raised.

The Sub-Committee appreciates that HMICS is currently undertaking an urgent review of the openness and transparency of the SPA and that you are to appraise the performance of the Chair of the SPA. This letter is to inform both.

Openness, transparency and accountability

The Sub-Committee agrees with your assessment that the SPA “needs to ensure that the processes and mechanisms that it has in place are open and transparent’’^”

Many of the issues surrounding the openness, transparency and accountability of the SPA’s governance seem to have been created by the implementation of two of the recommendations in Andrew Flanagan’s Review of Governance, which was published in March 2016. These were that committees should be seen as working groups (recommendation 15) and therefore that their meetings should be held in private (recommendation 16).

In his letter to Andrew Flanagan of 9 December 2016, Derek Penman cautioned that the proposal for committees to meet in private might impact negatively on the openness, transparency and legitimacy of the SPA, as well as public confidence in its governance. Despite this, the decision was made for committees to meet in private.

In a previous evidence session, the Justice Sub-Committee on Policing heard that those representing police staff, officers and superintendents felt that this decision excluded them from participating in the decision-making process.

Craig Suttie of the ASPS told the Sub-Committee that superintendents “had concerns when the governance review came out”, whilst Calum Steele of the SPF said that holding private committee meetings “undermines the SPA’s legitimacy”.

In response to questions on engagement with the unions and staff associations Mr Flanagan acknowledged that he was aware that stakeholders were unhappy, but held the view that the level of engagement was sufficient, saying that “In the committee structure that has been set up, people can come and give evidence … the SPF and other staff associations and unions can come to those meetings”.[4]

The proposal that committees are to meet in public and to publish papers well in advance of meetings is a move in the right direction. This is good practice and it is difficult to comprehend why this approach was not recommended in the governance review.

There is a need for some items to be taken in private, and the Sub-Committee appreciates Mr Flanagan’s assurance that respectful open debate on whether items should be taken in private will be encouraged going forward.

Private committee meetings, issuing papers at the last minute, and reducing input from key stakeholders has damaged the relationship between the SPA and police staff, officers and superintendents. It has also raised questions within the police service and externally about the SPA’s accountability, transparency and legitimacy.

Although there is now a proposal for committees to meet in public, Mr Flanagan suggested that this was due to improvements in the information that is submitted by Police Scotland,rather than being in response to the impact private meetings have had on key relationships and the SPA’s reputation. It is essential to repair both.

As part of his review, HMICS is to “engage directly with the key stakeholders, including police staff associations and members of the media and others who have a specific interest in the policing of Scotland and who may wish access to SPA meetings and papers”.

The Sub-Committee would refer HMICS to its evidence session on 20 April with Unison, the SPF and ASPS and, in light of recent media reports, respectfully request that Mr Penman engage with COSLA during his review of openness and transparency.

Correspondence from HMICS

It is clear that Derek Penman’s letter of 9 December 2016 to the Chair, copied to the Chief Executive, was time critical. In it Mr Penman raises a number of concerns about the Corporate Governance Framework, which was to be agreed at the following week’s SPA board meeting. Whilst Mr Flanagan has now acknowledged that this correspondence should have been circulated as a matter of course, and has committed to doing so in future, the Sub-Committee explored the reasons for the 9 December letter not being circulated.

The Sub-Committee heard that there were practical issues which contributed to Mr Penman’s letter not being circulated immediately. The Chief Executive was out of the country, with the letter apparently not being brought to his attention during or after his leave period. The Chair received the letter “late on Friday” and was not undertaking SPA duties again prior to the board meeting the following week.

However, Mr Flanagan stated that, in his view, there had been no need to circulate Mr Penman’s letter, telling the Sub-Committee that “I felt that his letter captured views that had already been expressed rather than injecting new ones”.

Mr Penman explained to the Public Audit and Post-legislative Scrutiny Committee on 11 May that his letter: “contained a level of detail that I would not have had the opportunity to explain in conversations on the margins with members”

Despite this Mr Foley told the Sub-Committee on 18 May that “It is not the case that his [Derek Penman’s] views were not known”

The letter was discussed at the pre-meeting and was not circulated before, during or at any time after the SPA board meeting. Board members and key stakeholders only saw the content of the letter, or in some cases became aware it, once it appeared in media reports some months later.

At the Sub-Committee meeting of 20 April 2017 Drew Livingstone stated that Unison was particularly concerned about not being made aware of the HMICS letter until recently, saying that: “there has been a reluctance on the part of the organisation to listen to opinions that might come across as being slightly dissenting”

Not circulating the HMICS letter to Board Members, as Her Majesty’s Inspector would have expected, was, in the Sub-Committee’s view, a serious error of judgement.

HMICS has a statutory role to look into the ‘state, effectiveness and efficiency’ of the SPA and it should provide HMICS with “such assistance and co-operation as we may require to enable us to carry out our functions”.

The Sub-Committee asks that you consider whether the Chair demonstrates sufficient understanding of the relationship between the SPA and HMICS and whether, in this instance, the required level of co-operation was provided to HMICS.

The operation of the SPA board

The On Board guidance states that “The Chair has an important role to play in ensuring that all Board members are enabled and encouraged to contribute to Board discussions”. Building and maintaining effective working relationships with SPA board members is an essential role of the Chair.

The Sub-Committee considered whether the Chair’s response to Moi Ali’s dissension at the board meeting in December, his interpretation of the On Board guidance and his communication style, enables and encourages members to contribute fully at SPA board meetings.

Treatment of Moi Ali

The Sub-Committee agrees with Mr Flanagan’s view that the tone, content and timing of his letter to Moi Ali in December was a misjudgement on his part and that the manner in which she raised concerns about transparency and perception at the SPA board meeting in December were consistent with her role as a Board member.

This issue has been on-going for almost 6 months and has been deeply damaging to the reputation of the SPA. It is therefore regrettable that Mr Flanagan did not come to this view initially, or before now, and that he did not seek to resolve this matter in person with Moi Ali before she felt it necessary to resign.

Mr Flanagan wrote to Moi Ali on two separate occasions, almost two months apart, but it seems that he did not find an opportunity to speak directly to Moi Ali to seek to resolve the issue and to repair the relationship.

The Sub-Committee notes that Mr Flanagan wrote a personal letter of apology to Ms Ali but that it was only written two days before the Sub-Committee’s evidence session and emailed on the day of the session.

Dissent

Mr Flanagan told the Sub-Committee that “The fundamental issue at the board meeting was that her [Moi Ali’s] decision to dissent was a surprise to me—that was the main frustration”

It remains Mr Flanagan’s view that he should be made aware before a board meeting if a member is likely to dissent in public, so that he was “prepared for that when the board meeting took place”.

This expectation is out of step with what is required of board members in the On Board guidance. Whilst this approach might be desirable for a Chair it does not enable the SPA board members to form a view at board meetings and could inhibit them from dissenting from a decision if they had not previously informed the Chair that they intended to do so. It has led to criticism that decisions are made before SPA board meetings and then ‘played out’ in public. There is an important distinction between a united board and an effective board. It is not always one and the same.

Relationship with SPA board members

The Sub-Committee heard that other SPA board members had only recently commented on the Chair’s treatment of Moi Ali, describing it to him as “a bit hasty and a bit heavy handed”.

The three SPA board members who gave evidence to the Public Audit and Post­-legislative Scrutiny Committee on 11 May, have only recently committed to asking the Chair why the HMICS letter was not circulated. They confirmed in evidence that they had not done so before now, despite the letter being in the public domain for a number of weeks.

It appears that on both these issues, despite having concerns about the Chair’s actions, significantly, SPA board members were reticent about speaking directly to Mr Flanagan.

Mr Flanagan told the Sub-Committee that the SPA board is to appoint a Deputy Chair. He indicated that one of the advantages of this appointment was that this person could meet with members of the Board who might feel constrained in raising an issue of concern directly with the Chair.

The Sub-Committee would be deeply concerned if Board members felt constrained in speaking to the Chair and, if that were the case, would expect the Chair to rectify that position as a matter of urgency.

Going forward

The Justice Sub-Committee on Policing agrees with the Public Audit and Post-legislative Scrutiny Committee’s assessment that it is essential that the public and stakeholders be reassured that the SPA is performing to an appropriate standard.

Unfortunately Mr Flanagan’s repeated use of the phrase “I have to accept” did not reassure the Sub-Committee that he has a real belief and understanding that the actions that he took in relation to Moi Ali and in not circulating the HMICS letter, and repeatedly defended, were wrong.

There will be many difficult decisions for the SPA board to take going forward. It is essential that as many of these as possible are taken in public and informed by stakeholders. Openness, inclusiveness and transparency will strengthen the decision­ making process and the accountability of the SPA. Given the evidence that it has heard, the Sub-Committee does not have confidence that the current chair is the best person to lead the Board.

HMICS is currently undertaking a review of the openness and transparency of the SPA.

The Sub-Committee asks HMICS to consider the evidence it has taken and the contents of this report as part of that review. Mr Flanagan has committed to write to the Sub­ Committee with a response to HMICS’ review at the earliest opportunity.

TRANSPARENCY FIRST: Former Board member Moi Ali spoke out on transparency concerns at Police Watchdog:

A glimpse into the world of the Scottish Police Authority’s board meetings features an excerpt from the SPA’s meeting of 15 December 2016, in which Board Member Moi Ali raised serious concerns about recommendations in relation to the publication on the day of board meetings and the holding of committees in private.

More on the discussion around the Governance Framework and input from Moi Ali who raised her concerns at the meeting can be viewed here:

Scottish Police Authority 15 December 2016 meeting Governance framework discussion

Ms Ali said she understood there were good reasons for those recommendations she had serious concerns about the lack of transparency around the two proposals, and that there were real drawbacks in relation to holding committee meetings in private.

Moi Ali said her concerns were two fold – the perception issue in relation to private meetings where it may be perceived that decisions may be taken behind closed doors, and that defacto decision may well be taken behind closed doors and that the process of decision making will be hidden and there is a danger in due course this will morph into a different kind of body in which effectively real decisions are taken albeit not in name but then come back to the SPA Board for rubber stamping rather than transparent debate.

UNFIT AUTHORITY: – Crisis continues at Scottish Police Authority after Board members criticise MSPs scrutiny of Cop Quango:

SPA Chair Andrew Flanagan’s decision to stay in the lead role at the now discredited Scottish Police Authority comes after one of it’s Board members – Graham Houston – launched a blistering attack on open hearings at the Scottish Parliament’s PAPLS Committee’ – after it’s members quizzed the Chair & CEO of the SPA, along with Scottish Government Civil Servants at an earlier meeting of 20 April 2017.

Scottish Police Authority Board Member Graham Houston hits out at PAPLS scrutiny of Police Watchdog

Critisising MSPs scrutiny of the Scottish Police Authority, Board member Graham Houston said: “I also think as an example of good governance I think the treatment of my fellow board members by an audit and scrutiny committee was frankly appalling and I think if that is an example of what is expected of good scrutiny it leaves a lot to be desired. And I suggest that the members of that committee look to themselves about setting an example and also look to the guidance on board about how they conduct themselves in doing that.”

Mr Houston then attacked the media, accusing the press of abusing the ‘openness’ of the SPA and concludes by stating “I think that what will transpire is that probably we are one of the most open public authorities in Scotland.”

The SPA’s statement on the outcome of the meeting claimed it had strengthened the transparency and accessibility of its governance arrangements by making a number of revisions to Board and committee meetings and publication of papers.

The changes decided at the meeting, which will come in to effect from 1 June 2017 include:

SPA committee meetings held in public, with items taken in private only when necessary and with a clear articulation of the reason.

The publication of agendas for all public Board and committee meetings will be available on the SPA website 7 days in advance of meetings.

The publication of papers for all public Board and committee meetings will be published on the SPA website (under embargo) 3-working days in advance.

The publication of agendas for closed Board and committee meetings will be published on the SPA website (redacted if necessary) and a summary of the business conducted will be reported to the next public Board meeting.

The public will also have the opportunity to pose questions about policing matters to the SPA Board in advance of meetings.

In addition, the SPA Board has established a new Deputy Chair role. Nicola Marchant has been unanimously appointed to that position with immediate effect.

Full details of the changes and next steps agreed by the Board are outlined in the following paper: http://www.spa.police.uk/assets/126884/400419/governance

Houston’s criticism of the refers to the following hearing, in which evidence revealed to MSPs portrayed the Scottish Police Authority as a haven of secrecy, run in the style of  a “kremlin” operation – according to former Cabinet Secretary & PAPLS member Alex Neil MSP (SNP):

Scottish Police Authority – Public Audit and Post-Legislative Scrutiny Committee – Scottish Parliament: 20th April 2017

A full report on the PAPLS meeting of 20 April can be found here: POLICING SECRETS: Former Scottish Police Authority board member Moi Ali invited to give evidence at Holyrood, after MSPs accuse SPA bosses of running Police watchdog like Kremlin ‘secret society’

A further appearance of current and former board members of the Scottish Police Authority before Holyrood’s PAPLS Committee on the 11th May – established evidence in relation to a sequence of alarming events at the SPA – giving MSPs significant cause for concern of how the SPA Chair was in effect, personally running the Police watchdog as a “secret society”.

Public Audit and Post-Legislative Scrutiny Committee – Scottish Parliament: 11th May 2017

A full report on the PAPLS hearing of 11 May can be found here: UNFIT AUTHORITY: Chair of Scottish Police Authority “is not fit to continue on any public board” – says former SPA board member in evidence to Holyrood’s Public Audit Committee scrutiny of Police watchdog

The hearing also established not one board member of the now discredited Police Watchdog backed former board member Moi Ali – who was forced to resign from the SPA after she bravely raised issues of transparency and accountability during a meeting of the Scottish Police Authority in December 2016.

Then, at a hearing of the Scottish Parliament’s Justice sub-committee on Policing, Andrew Flanagan was asked by MSPs several times to consider his position as SPA Chair – yet Flanagan refused each call to stand down and allow the Scottish Police Authority to move on from the current crisis.

Justice Sub-Committee on Policing – Scottish Parliament: 18th May 2017

A more detailed report on the 18th May 2017 hearing of the Justice Sub-Committee on Policing can be found here: AUTHORITY LOST: Chair of Scottish Police Authority refuses to resign after facing challenge from Justice Committee MSPs to consider his position on discredited Police watchdog

Previous articles on the Scottish Police Authority can be found here: Scottish Police Authority – Poor governance, private meetings & lack of accountability at Police regulator

 

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